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Finance Assistant – Full Time

08 Jan Finance Assistant – Full Time

Hours & Schedule

40 Hours a Week | Monday-Thursday 8am-5pm | Friday: 8am-1pm + remotely for additional hours

Overall Responsibilities

Work within the finance team to provide financial administration for Grace Church and Grace staff.

Specific Responsibilities - Click for more information

    • Grace Credit Card:
    • Training new cardholders in processing their statement, setting up online access for viewing current statement
    • Assist in download of monthly credit card statements
    • Assist in preparation of monthly Excel spreadsheets for each credit card user
    • Assist in mailing out Excel spreadsheets to credit card users
    • Assist in reviewing, preparing files and entering credit card transactions into QuickBooks
    • Assist in communicating with credit card users regarding questions, follow-up, etc.
    • Assist in reconciling monthly credit card account in QuickBooks
    • Own process so the month is closed within 15 days.
    • Cross Train/Backup for Income
      • Received via mail, SecureGive, PayPal, Saturday & Sunday Offering; accounting for retreats, mission trips, resources, Ezer, MRT
      • Update Podio mission trips for CE or SM for mission trip payments
      • Setup first time givers in QBs & Podio for first time giving (FTG) letters
      • Assist Admins with First-time giver apps for processing FTG letters
      • Create giving thank you letters for gifts received via another organization (ie National Christian Foundation)
      • Delivery of deposit to bank (every other week), and other admin finance task.
    • Cross Train/Backup for Accounts Payable (as growth & time allows)
      • Pick up and sort daily mail between Income & AP
      • Assist with scanning and filing mail
      • Assist with picking up checks for processing and distributing to employee boxes or mailbox

Requirements

2-3 years experience in an administrative role with proven ability in the following areas:

  • Excel and Word Proficient
  • QuickBooks
  • General Ledger and accounting
  • Office or staff support experience

Apply

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